7 Reasons for Outsourcing Your Healthcare Call Center Instead of Using a Staffing Agency

In the dynamic landscape of healthcare call centers, where patient communication and operational efficiency are paramount, the choice between outsourcing to a specialized service provider versus engaging a staffing agency can significantly impact the quality of service delivery and operational success.

While staffing agencies offer temporary solutions, they often come with challenges that may undermine long-term goals. Here’s why outsourcing to a dedicated healthcare call center can be a more advantageous strategy.


2. Specialized Expertise and Quality Assurance

Outsourcing to a healthcare call center specialized in patient communication ensures access to a pool of trained professionals who understand the nuances of healthcare interactions. Unlike staffing agencies that may prioritize quantity over quality, dedicated call centers focus on recruiting and retaining staff with specific skill sets aligned with healthcare industry standards. This reduces the risk of hiring unqualified personnel who may not meet the stringent requirements of healthcare call center operations.


2. Reduced Training and Turnover Costs

When using a staffing agency, healthcare facilities often incur additional costs associated with training temporary staff on specific processes, technologies, and compliance standards. In contrast, outsourcing to a healthcare call center shifts the burden of training and ongoing development to the service provider. This not only saves time and resources but also ensures that agents are proficient from day one, thereby improving operational efficiency and reducing turnover rates.


3. Enhanced Productivity and Stability

Staffing agencies sometimes struggle to maintain high productivity levels among their temporary workforce, leading to inconsistent service delivery. On the other hand, dedicated healthcare call centers such as American Health Connection, are structured to optimize agent utilization through rigorous performance metrics and continuous training. This structured approach enhances employee morale and job satisfaction, resulting in higher productivity and better patient outcomes. At American Health Connection, we improve agent utilization rates (the amount of time agents are actually working) by more than 50%.


4. Cost Savings and Transparent Pricing

While staffing agencies charge fees that can escalate hiring costs, healthcare call centers operate on transparent pricing models that align with service levels and performance metrics. This cost-efficiency ensures predictable expenditure and eliminates hidden costs associated with temporary staffing solutions.


5. Alignment with Company Culture and Long-term Goals

Outsourcing to a healthcare call center expert allows healthcare facilities to align patient experience strategies with their organizational culture and long-term goals. Unlike temporary staff from staffing agencies, dedicated call center agents integrate seamlessly into the healthcare environment, promoting team cohesion and enhancing patient satisfaction.


6. Mitigated Legal and Compliance Risks

Engaging staffing agencies introduces legal complexities such as co-employment issues and compliance risks. Healthcare call centers specialize in regulatory compliance and manage workforce-related legal matters, reducing potential liabilities and ensuring adherence to labor laws and industry regulations.


7. Scalability and Flexibility

Healthcare call centers offer scalable solutions that can adapt to fluctuating call volumes and seasonal demands without compromising service quality. This flexibility allows healthcare facilities to maintain operational continuity and responsiveness to patient needs, optimizing resource allocation and enhancing overall efficiency.

In conclusion, while staffing agencies provide immediate staffing solutions, outsourcing to a dedicated healthcare call center offers many critical advantages to healthcare providers.

From specialized expertise and cost efficiency to enhanced productivity and legal compliance, partnering with a healthcare call center ensures sustainable growth, operational excellence, and a superior patient experience.

By prioritizing quality, stability, and alignment with organizational goals, healthcare facilities can achieve lasting success in their patient communication strategies through strategic outsourcing.

If you have questions or would like to learn more, get in touch with us or set up a no-obligation demo